Overview of Self-Employment Taxes in CanadaJanuary 27, 2023
Most of the time when you are employed, taxes are very straightforward. Most of the time it’s just a T4 and any RRSP deductions if you have them. If you earn self employment income, taxes can be much more complicated. self employed individuals responsible for keeping track of your income and expenses and then submitting them to the Canada Revenue Agency (CRA). From there you are required to pay the amount of income tax that you owe.
Table of Contents Contents
When You Are Considered to be self employed
In order for the federal government to consider you to be self-employed, you have to fall under one of these categories below.
- You carry on a trade or profession or even own a small business as an independent contractor or a sole proprietor.
- You are part of a partnership that carries on a business or even a trade.
- You have your own business. This includes freelancing or operating a business part time.
- You have a side hustle online.
Anything made from these sources is considered to be taxable income and you are required to claim it when tax season comes around.
The Taxes that You Pay
If you are self employed and responsible for your individual tax obligations, there are a few different taxes you need to pay for besides income taxes on your self employed income. These include federal taxes, provincial taxes, CPP (Canada Pension Plan) contributions and EI (Employment Insurance) contributions (these are optional). You are also responsible for paying GST (Goods and Services Tax), HST (Harmonized Sales Tax), and/or PST (Provincial Sales Tax) if they are required.
Self Employed Tax Rates
As a self employed person, how much you pay in taxes is going to depend on the tax rate. How the system works is based on income. This number is difficult to determine before you file your yearly tax return but below we show you how it is calculated. Keep in mind that there are provincial tax rates as well. These rates vary from province to province. The ones shown below are the federal rates.
Federal Income Tax Rates for 2022 Tax Year
|Over $50,197 up to $100,392||20.5%|
|Over $100,392 up to $155,625||26%|
|Over $155,625 up to $221,708||29%|
Self Employed Tax Benefits
One of the benefits of paying self employed taxes is that you can write off any expenses that directly relate to your business. What you are able to write off differs depending on what type of business you operate but here are some examples.
- Advertising expenses
- Phone bills
- Office Supplies
- Bank fees
- Vehicle expenses such as fuel and maintenance
- Legal expenses
- Property taxes
- Salaries, Wages and Benefits
- Allowable meals and expenses
How to Report Self Employment Income
Reporting self employment income isn’t that much different from reporting regular income except for the fact that it does require you to input any expense or anything else you need to save money on your taxes. Reporting the income itself though, you just enter your gross and net income amounts on lines 13500 and 14300 of your income tax and benefit return. In this case, your gross income is your income before deductions and your net income is your income after deductions. You should also make sure that you are using the form T2124, Statement of Business and Professional Activities.
Determining what is considered a deduction and what isn’t can be the difficult part. If you aren’t quite sure what deductions are allowed and what aren’t there is a list above, but you can also speak to a tax professional. When you are filing your income tax return, it is important to be sure that everything you enter is correct. If it is ever determined that you entered something that isn’t an expense you could end up being on the hook for that money or even end up being audited. On the other hand, you could end up paying way more income tax than necessary if you don’t make all of the allowable deductions.
Other Ways to Save on Taxes
When you are self-employed, other than just your business expenses, there are other things you can claim in order to save yourself money. If you have saved 25-30% of your earnings then you should have enough to cover them, but who wants to spend all of that money if you don’t have to. Here are a few things to consider, but remember you can always speak to a tax professional. They will look at your individual tax situation and help you save as much money as you can.
If your business is operated from your home, there are expenses that you can write off instead of just your supplies. Things like:
- Mortgage interest
- Maintenance and repairs
Really anything that is required for you to effectively run your business is eligible. That being said, how much of these expenses that are claimed is based on what you use for your business. This area should be dedicated to your business only. The CRA may require floor plans of your home in order to prove this.
Lease a Vehicle
If you require a vehicle to operate your business, then leasing a vehicle is a great way to save money on taxes. The monthly lease amount that you are able to deduct is $800 plus taxes. Anything above that can’t be deducted. Along with the leasing charges, you are able to deduct:
- Maintenance costs
- Parking Fees
- Toll fees
These are just a few examples. You can deduct any vehicle related fees that are directly related to your business. In order to calculate how much of these fees you are able to deduct is based on the km you drive that are business related. For every business related trip you should write down your km’s. If you do this for every trip all year you will discover how many kilometers were work related and how many weren’t which will determine how much of your costs are deductible. Along with the kilometers, you should also keep track of dates, locations and purposes for each trip.
Incorporate Your Business
You may notice that many small businesses choose to incorporate. There is a reason for this. Incorporated businesses have a tax rate of 15%, which is much lower than that of a business that isn’t incorporated. However, there is a downside. Instead of the income being considered business income, it is personal income so it is subject to those tax rates. Depending on your yearly earnings, you could end up paying more in taxes.
Because you are incorporated though, you may be able to use more deductions than if you weren’t. One of these is income splitting. Before you make any decisions, it is important to weigh your options and figure out the best tax solution for your and your businesses needs.
When You Start Paying Taxes on Self Employed Income
Taxes on a business are similar to those you pay when you are employed. The less you make then the less you pay in taxes and, just like employment income, there is a minimum you can make before you start having to pay taxes. As of 2023, this minimum is $15,000. It does change every year though, so keep that mind.
GST/HST and being Self Employed
Now that we have talked about basic self employed taxes and expenses, how do taxes work in regards to GST/HST? Well, not all goods are required to be charged GST?HST on, and not all businesses are required to charge it. There are a lot of factors to keep in mind to figure out if you need to charge, collect and remit the tax.
The first is the $30,000 rule, also known as the small supplier rule. How this works is if your business makes at least $30,001 then you are no longer a small supplier and required to register for GST/HST. This $30,001 has to occur in a single quarter or the last 4 quarters. You are then required to register right away and the first sale you have after this point should include GST/HST.
Keep in mind that the Canada Revenue Agency breaks down goods and services into three different categories: taxable, zero-rated, and exempt. Figuring out what category your business falls under will help you to determine your GST/HST requirements as well. If you do find yourself in a position where you do need to pay GST/HST there are quite a few ways that you can remit sales taxes. You can contact the CRA or look on their websites for detailed instructions.
Tax Deadlines for Businesses
While personal income tax returns for a tax year are required by April 30 (or the next business day if it falls on a weekend), most businesses don’t have to complete their yearly tax returns until June 15 (or the next closest business day.) This is only if the business’s fiscal year matches with the calendar year. If it doesn’t, their returns are required to be done by 6 months after their fiscal year ends.
The Basics of Self Employment Taxes
When it comes to filing taxes as a self employed individual, keeping accurate records is the key. You want to ensure all of your expenses and earnings are accounted for and you save at least 25% of your earnings to cover your taxes when the time comes. Figuring out what you are eligible to write off without going over or causing more tax difficulties for yourself can be a little more challenging.
While there are plenty of resources available to help you make informed decisions when it comes to filing your taxes, sometimes having a professional help you with your books can save you more money than it will cost you. There are so many things that can be deducted from your taxes that it can be really difficult to know all of the options available to you. A tax professional or a certified professional accountant can help you make the most of your hard earned money.